Privacy Policy

Brazos Valley Contractors Association, Inc. (BVCA) operates the BVCA Plan Room Plus Copy Center website. This policy describes how we handle information collected through the website and in connection with the services you request there.

Information we collect

We collect information you provide when you contact us, request Copy Center services, submit a construction project, inquire about sponsorship, or apply for membership. Depending on the request, this may include your name, company, business address, email address, phone number, application or billing contact details, and the messages and files you submit. Membership applications also include the selected membership term and signed acknowledgment. If you request newsletter delivery, we use the recipient email addresses you provide to manage that request.

Website hosting services may record technical information such as IP address, browser type, pages requested, and the date and time of a request. This information helps operate and troubleshoot the website and address misuse.

How we use information

We use information to respond to inquiries, review membership applications, administer memberships and Plan Room access, process print and project submissions, coordinate sponsorships, maintain the Member Directory, and handle invoicing. BVCA handles invoices through a separate billing process. Use the billing instructions on your invoice for payment and keep payment card details out of general website forms and email.

Email communications

We may email you to confirm a submission, respond to your request, or send updates about your membership, account, invoice, or service request. For optional newsletter emails, use the unsubscribe link when provided or contact BVCA to request removal from the mailing list.

Directory listings and project materials

The public Member Directory may display approved company details such as company name, business website, trades, and service areas. Optional descriptions and logos are handled according to the publication choices in the application and staff review. Contact BVCA to request a directory correction or removal.

When you submit a project for listing, BVCA may share the project information and materials intended for distribution with the relevant Plan Room or newsletter audience. Submit materials you have permission to share and identify any distribution restrictions when you submit them.

Service providers and other disclosures

We may share information with service providers that support our website, forms, file handling, email, member access, and billing, as needed to perform those services. We may also disclose information when required by law or to address fraud, misuse, or a security issue.

Cookies and external services

The website and embedded services may use cookies or similar technologies to operate their features. You can manage cookies in your browser. The website includes an embedded map and links to external sites. Those providers handle information under their own privacy policies.

Questions and requests

Contact BVCA with privacy questions or to request access to, correction of, or deletion of personal information. We may need to verify your identity. Your privacy rights may depend on where you live. We handle requests according to applicable law and may retain records needed for membership administration, billing, or legal obligations.

Contact BVCA